As a facilities manager, you wear many hats, and it can be difficult to balance productivity, compliance and wellbeing. Introducing a ‘toolkit’ of solutions may help you to save time, and make life easier when supporting both staff and management. So, we have created a list of 5 essential tools every workplace manager should have at their disposal!
1. A Digital DSE Assessment Tool
When overseeing DSE compliance for a large group of employees, it can quickly become overwhelming to keep track of who has had assessments, when, and what equipment they may require. This is where tools like ErgoPro come in use.
ErgoPro is a DSE training and risk assessment system that streamlines ergonomic assessments and provides tailored employee training. The system keeps tracks of all employees’ assessments, when they were completed, if any risks have been flagged, or if they have not yet completed their assessment – meaning that you no longer single handedly need to keep track of all this information. It is a time saving solution to DSE compliance, which helps to boost employee productivity and wellbeing.
2. Ergonomic Equipment Support
Following a DSE assessment, some employees may need specialist equipment such as ergonomic chairs, mice, or sit-stand desks. Providing the right equipment not only helps them feel more comfortable at their workstation, but also boosts morale and productivity.
At Posture People, we work closely with businesses to deliver both DSE assessments and the ergonomic furniture solutions that follow. Partnering with a trusted supplier ensures staff feel supported, knowing their comfort is taken seriously. In turn, this can improve wellbeing, increase productivity, and reduce absenteeism caused by musculoskeletal issues.
3. Task Management and Sceduling Software
Do you have a system in place to keep track of employee responsibilities and deadlines? Without one, it’s all too easy for important tasks to slip through the cracks. A task management tool such as Trello, Asana, or Microsoft Planner helps you see exactly what’s assigned to each person. This ensures that no task is forgotten and everything is completed in an organised, timely manner.
4. Office Space Planning Tools
With hybrid working on the rise, many facilities managers are dealing with fluctuating office occupancy levels. This can lead to the introduction of hot desking, or changing your office layout to support employees different needs, such as with the introduction of pods and meeting booths. To support the changing office layout, employees may benefit from having clarity of their desk space, such as by being able to book a desk before coming in to the office, which can be done with websites such as Skedda or Officely.
5. An Issue Reporting System
Creating a system where employees can log issues, such as a broken chair, faulty phone or DSE concern, means that problems can get fixed much faster – as you can’t fix problems that you don’t know about.
A simple tool, such as a Google Form or a workplace platform like iOffice, allows employees to easily report concerns. It also makes it straightforward for managers to track updates, monitor progress, and ensure nothing gets overlooked. This not only speeds up resolutions but also reassures staff that their well-being and comfort are taken seriously.
Successfully managing multiple aspects of a workplace relies on clear and consistent communication. In addition to these tools, employees should be fully aware of company policies, whether that’s health and safety, DSE and workstation requests, hybrid working practices, or manual handling procedures.
There should be a training programme for new starters, as well as regular training for all employees. Having clear policies means employees know where to go if they are experiencing any issues, and they feel supported in their workplace, which can help to create a culture of trust and boost productivity.
Conclusion
Managing a workplace involves plenty of moving parts, but having the right ‘toolkit’ makes the job easier. From DSE assessment tools to having clear company policies, each solution plays a part in creating a healthier, more productive environment.
By putting these systems in place, managers can save time, reduce risks, and make sure employees feel supported day to day. When staff feel comfortable and valued, businesses benefit from higher morale, fewer absences, and better overall performance.
If you would like advice on DSE assessments or sourcing equipment tailored to your employees’ needs, give us a call today on 0330 332 0880 or alternatively email enquiries@posturepeople.co.uk
