If you manage a department of over 100 employees, it may feel overwhelming knowing where to start with ensuring their workstations are DSE compliant. With the risk of poor setups contributing to high levels of employee absenteeism and even legal claims, it is essential to ensure you are supporting your employees ergonomically.
In this blog post, we’ll explain how to break down how to create healthier workstations for your large department.
Begin by collecting data, not guesswork
The best way to start is by understanding your current workstation landscape. You could do this by segmenting teams or workstation zones in your office, to ensure no employee is missed out. Online DSE tools such as ErgoPro or our Online DSE Checklist are an easy way to begin conducting assessments, especially if you are overseeing a large department.
By gathering these results, you can also analyse them to spot trends amongst assessment results. For example, if a repeated number of employees have issues with their desk height or monitor positioning.
Standardising and meeting legal requirements
It is essential to ensure every employee knows how to practice good posture at their workstation. This includes using an adjustable chair, a laptop stand so they can ensure that their screen is at the correct angle, as well as a separate keyboard and mouse to reduce strain to their wrists.
Once you’ve ensured all employees have basic ergonomic equipment, you can shift your focus to those who are high-risk. Any employees in your department who have reported discomfort at their workstation and have known conditions should be provided with an in-depth DSE assessment with a qualified DSE assessor. The assessor will be able to make tailored recommendations of what equipment they should be provided with to reduce discomfort and the risk of worsening conditions.
Don’t forget hybrid and remote workers
Hybrid and remote workers have the same rights as office workers when it comes to DSE. If you have any hybrid or remote workers, they must have the same equipment as office workers.
Streamline support with the right tools
DSE Assessments should be completed annually, and additionally should occur when an employee moves workstation or becomes pregnant. For larger departments, managing individual assessments and equipment needs for their workstations can quickly become time-consuming. This is where Online tools like ErgoPro can help you. ErgoPro allows you to roll out assessments across your department or organisation, monitor who hasn’t completed their assessment, and flag high-risk employees who may require a more in-depth face-to-face DSE assessment. For more information about ErgoPro, get in contact with us today to arrange a demo!
Create a culture of comfort
Scaling ergonomic support is more than just ticking boxes; it is about creating a culture that prioritises employee wellbeing. This includes educating your employees on good habits in accordance with HSE guidance, encouraging movement throughout the day, and incorporating ergonomic support into your health and safety processes.
When employees feel that their comfort and well-being are taken seriously, it fosters trust, reduces employee absenteeism, and creates a more productive and engaged workforce.
Need help scaling your workstation wellness strategy?
Whether you need help choosing the right equipment, running online assessments, or supporting staff with complex needs, our team is here to help. Get in touch by calling us on 0330 332 0880 or alternatively email enquiries@posturepeople.co.uk
