If your business has five or more employees using display screen equipment (DSE) for over an hour a day, a Workstation Assessment isn’t just a good idea—it’s a legal requirement by the HSE. To make things easier, we’ve put together answers to the most common questions we get about DSE assessments. Whether you’re an employer or employee, this guide will help you understand why they matter and how they can make a real difference to health, wellbeing, and productivity.
What does a DSE Assessment involve?
A DSE (Display Screen Equipment) Assessment is a review of an employee’s workstation, aimed at identifying and mitigating risks associated with prolonged screen use. The assessment focuses on evaluating key elements such as monitor placement, chair and desk ergonomics, lighting conditions, and the positioning of devices such as keyboards and mice. The assessment highlights any factors that could contribute to work-related injuries and concerns. These include musculoskeletal disorders such as carpal tunnel syndrome, scoliosis, sciatica, rotator cuff injuries or other health conditions.
Our Face-to-Face Workstation Assessment involves:
- One-to-one in-person coaching
- On-site adjustments to your equipment & workstation
- Bespoke action plan for you and your staff member
- In-depth written assessment for your records
- Product recommendations and product trials (if necessary and eligible)
How long does a DSE Assessment take?
We offer a range of Workstation Assessments to help with the differing needs you may be experiencing. An in-person or remote Workstation Assessment takes approximately 30-40 minutes. Depending on the needs of the individuals and conditions they may have, the length of the assessment may vary.
What happens after a DSE Assessment takes place?
Following the assessment, the assessor will provide a detailed report outlining the findings. This report will highlight any risks identified during the evaluation, along with practical recommendations to enhance comfort and reduce the likelihood of injury. It will also include guidance on correct posture and how to effectively use workstation equipment. The report also includes suggestions for specific ergonomic equipment if necessary to support the individual’s needs.
What are the benefits of having a DSE Assessment?
DSE assessments offer a range of benefits for both employers and employees. They help identify and reduce risks associated with poor workstation setup, such as musculoskeletal issues, eye strain, and fatigue. By making adjustments or recommending appropriate ergonomic equipment, workstation assessments can significantly improve employee comfort, well-being, and productivity. For employers, they also support compliance with health and safety legislation, and reduce the likelihood of work-related absences.
How often should a DSE Assessment be done?
You should conduct DSE assessments annually to keep workstations safe and suitable. However, you should repeat them whenever there is significant change to an employee’s working environment. This includes situations such as moving to a new desk or transitioning to hybrid/ remote working. Changes in personal circumstances, such as pregnancy, also require a Workstation Assessment to be redone. Even if you’ve already completed an assessment within the year, these changes mean you need to carry out a new review.
Can employees carry out their own DSE Assessment?
Employees can complete a basic self-assessment using a standard DSE checklist, which is a useful first step in identifying obvious issues with their workstation setup. Our checklist is based for office workers, so would not be suitable for employees who work hybrid or remote. However, self-assessments have limitations and may not capture more complex risks or individual needs. For a comprehensive and compliant evaluation—especially when an employee is experiencing discomfort, has specific health concerns, or requires adjustments—it’s best to involve a trained DSE assessor.
Tools like ErgoPro can streamline this process by guiding users through assessments. ErgoPro can assist with self-assessments, by flagging potential issues to employers. This means it is easier to involve a trained DSE assessor when needed, ensuring all risks are properly addressed and documented in line with current regulations.
Do hybrid and remote workers need a DSE Assessment?
Yes – employers must provide hybrid and remote workers with the same level of protection under health and safety regulations as they do for office-based employees. If employees use DSE for an hour or more a day, their home or alternative workspace should be assessed. Since working environments can vary widely, it’s essential to ensure that remote setups are safe, comfortable, and suitable for prolonged use. Conducting a proper DSE assessment helps reduce the risk of injury, supports employee wellbeing, and ensures ongoing compliance, regardless of where the work is taking place.
Does a DSE Assessment have to be in person?
No, Workstation Assessments do not have to be in person. While in-person DSE assessments offer clear benefits, especially for complex cases or when employees need specialist equipment, you don’t always need to carry them out. Many assessments can be carried out effectively virtually or through guided self-assessments. This flexibility with Workstation Assessments makes it easier to support remote and hybrid workers, while still ensuring compliance and safeguarding employee wellbeing. The key is to ensure the assessment is thorough, accurate, and followed up with appropriate action where needed.
Do employeers have to provide equipment following a DSE Assessment?
If a DSE assessment identifies that specific equipment is necessary to reduce risk and support an employee’s health, employers do have a responsibility to take appropriate action. This may include providing ergonomic chairs, monitor risers, footrests, or other supportive equipment. While not every assessment requires additional items, employers are legally required to address any identified risks. They can do this either by making adjustments to the existing setup, or by supplying suitable equipment. Doing so not only ensures compliance with health and safety regulations but also promotes employee comfort, productivity, and wellbeing.
Does having an existing health condition impact my Workstation Assessment?
Yes, existing health conditions can and should be taken into account during a Workstation Assessment. Conditions such as back pain, repetitive strain injuries, visual impairments, or neurodivergent needs may require specific adjustments to ensure the workstation is safe, comfortable, and suitable for the individual. It’s important to communicate any relevant health information to the assessor, as this allows them to tailor their recommendations accordingly. A well-conducted assessment can play a key role in managing symptoms and preventing further discomfort.
In Summary
Prioritising workstation assessments isn’t just about ticking a legal box — it’s about creating a healthier, happier, and more productive workplace. By identifying risks early and making simple adjustments, businesses can dramatically reduce discomfort, boost employee wellbeing, and stay compliant with HSE regulations. Whether your team is office-based, hybrid, or fully remote, regular DSE assessments are a vital part of maintaining a safe and supportive working environment.
If you’re ready to book a Workstation Assessment or want advice on where to start, get in touch with our expert team today by calling us on 0330 332 0880 or alternatively email enquiries@posturepeople.co.uk.
